The Unrecognized Cost of Paper Filing Systems

The Cost of Searching:
  • Assume it takes a well trained employee 6 minutes to pull a file

  • If this employee does this just 10 times per day, they have spent an hour of their time on document retrieval.

  • If this employee costs $15 per hour, (including SS and benefits) you are spending $15 per day on document retrieval.

  • Multiply that by the 260 working days in a year and you arrive at an unrecognized cost of $3,900 per year.  This is for just one employee pulling 10 files a day.

  • Do you think 6 minutes is the average retrieval time in your organization?

    Cost of Manually Pulling Documents
    (enter PER DAY values)

    Your Average Seek Time
    (In Minutes):

    Seek Time 
    Type in the Number of Files:

    Type in the Hourly Wage 
    (In Dollars):

    Total Cost to You:
    Daily Cost

    Weekly Cost

    Monthly Cost

    Yearly Cost
    Is this expense higher than 
    you expected?